Palmer College recognizes the inherent risks to the College community associated with communicable diseases. In an effort to promote appropriate health standards and safety, employees and students are expected to comply with the College’s established rules, processes and procedures regarding notifiable communicable diseases to reduce risk of contracting or transmitting communicable diseases.

Scope

This policy applies to the entire College community.

Definitions

Communicable Diseases

Diseases which are capable of being transmitted to other individuals in various ways

Epidemic

An epidemic occurs when an infectious disease spreads rapidly to many people. In 2003, the severe acute respiratory syndrome (SARS) epidemic took nearly 800 lives worldwide. www.webmd.com/cold-and-flue/what-are-epidemics-pandemics-outbreaks  

Pandemic

A pandemic is a global disease outbreak. HIV/AIDS is an example. www.webmd.com/cold-and-flue/what-are-epidemics-pandemics-outbreaks 

Administrative Rules

Notifiable Disease

Public health officials at state health departments and the Centers for Disease Control and Prevention (CDC) collaborate in determining which diseases should be nationally notifiable. The Council of State and Territorial Epidemiologists, with advice from the CDC, makes recommendations annually for additions and deletions to the list of nationally notifiable diseases. A disease may be added to the list as a new pathogen emerges or may be deleted as its incidence decreases. The College’s link to the CDC is through the appropriate County Health Department.

It is the responsibility of students and employees to review this list and inquire about the currency and possible changes to this list which may be accessed online at: : http://www.cdc.gov/ncphi/disss/nndss/phs/infdis.htm 

Reporting Notifiable Communicable Diseases

Employees and students who are infected with a notifiable communicable disease are to report such information to the appropriate designated college officials below so the College may respond promptly and appropriately. Failure by employees or students infected with a notifiable communicable disease to report may result in disciplinary action up to and including dismissal.

Employees, students, administrators, other college officials or any other representatives of the College who are directly advised of; or become aware of someone who is infected with a h a notifiable communicable disease are to immediately advise (without exception) one of the designated individuals named below.

Palmer College of Chiropractic
Susan, Sebille, M.S., Safety Coordinator
1000 Brady Street
Davenport, IA 52803
(563) 884-5849
susan.sebille@palmer.edu 

Palmer College of Chiropractic
Scott Tonnenson, Director of Institutional Support
90 E. Tasman Drive
San Jose, CA 95134
(408) 944-TBA
TBA@palmer.edu 

Palmer College of Chiropractic
George Bertish, Director of Institutional Support
4777 City Center Parkway
Port Orange, FL 32129-4153
(386) 763-TBA
TBA@palmer.edu 

With the exception of bloodborne pathogens such as Acquired Immune Deficiency Syndrome (AIDS), AIDS-Related Complex (ARC), Human immunodeficiency virus (HIV) infection and Positive HIV antibody status, sexually transmitted diseases need not be reported to the College.

Medical information relating to the communicable diseases of an employee or student will be disclosed to other responsible college officials only on a limited need-to-know basis.

Seeking Care for a Communicable Disease

Persons who are infected with a communicable disease are expected to seek expert medical advice and are encouraged to advise local health authorities.

Communication within the College

Should the college become aware of a published concern by national, state or local officials regarding a communicable disease which has reached a pandemic stage, the College shall regularly monitor the situation by communicating with local and state health officials and by reviewing media sources. In turn, the college will formally communicate such findings with the College community as well as, information about the disease and prevention.

The College’s Marketing and Public Relations Department is charged with formulating, ensuring accuracy of information and appropriate approvals, and distributing Palmer Communications e-mail/text messages to constituencies of the entire Palmer College community, including students, employees and alumni from all three campuses. No individual or department other than the Marketing and Public Relations Department is to create or distribute messages for these audiences. When the need arises for an immediate communication to any of these groups, it must be coordinated through the Marketing and Public Relations Department, with appropriate guidance, information and approval from resources inside and outside the College.

Ability to Work/Attend College Activities

Persons who know or who have reason to believe that they are infected with a notifiable communicable disease have an ethical and legal obligation to conduct themselves in accordance with such knowledge in order to protect themselves and others. Students and employees who have notifiable communicable diseases, whether symptomatic or not, will be allowed regular classroom and work attendance in an unrestrictive manner as long as they are physically able to attend classes, college activities and /or work; are able to perform their essential job functions or educational requirements and medical evidence indicates they do not pose a medically proven threat to themselves or others or a threat for transmission of the disease or condition. Any individual who knowingly or willingly transmits a notifiable communicable disease may be subject to the college’s disciplinary procedures. Criminal penalties may also apply.

Reporting Illness to Local/State Authorities

A designated college official or his/her designee shall report to the local health authority a suspected case of a reportable disease as defined by state law and/or relevant County
Board of Health.

College Closings

Should a communicable disease reach a pandemic level within the service area, after consulting with local health officials, the College may be closed temporarily if designated College officials feel it is in the best interest of the College and community.

Restrictions

The College reserves the right to exclude a person with a communicable disease from College facilities, programs, and functions if the College makes a medically based determination that the restriction is necessary for the welfare of the person who has the communicable disease and/or the welfare of other members of the College community.

Privacy

The College shall comply with all pertinent statutes and regulations which protect the privacy of persons in the College community who have a communicable disease.

Basis for Action

The College’s decisions involving persons who have communicable diseases shall be made on a case-by-case basis, based on current and well-informed medical judgments concerning the disease; the risks of transmitting the illness to others; the symptoms and special circumstances of each individual who has a communicable disease; federal and state disease control laws; state public health recommendations; and a careful weighing of the identified risks.

The College will obtain appropriate medical direction, when necessary, to ensure that an employee’s condition does not pose a significant risk of substantial harm to him/herself or to others.

Standard of Conduct toward Individuals with a Communicable Disease

Employees who have unwarranted fears of exposure will not be allowed to refuse to work with individuals affected by communicable disease. In addition, it is unacceptable for employees to spread rumors regarding situations involving communicable disease where such rumors may affect the privacy, dignity and well-being of others. Behavior of this nature will not be tolerated at the college and will lead to appropriate discipline up to and including dismissal.

Clinic Abroad

Miscellaneous testing such as HIV or HBV may be required by the host country for employees and students who participate in overseas programs or projects. Such tests are not required by Palmer College of Chiropractic, but may be a condition of participation for certain programs or countries. Employees and Students who choose to participate in such programs must comply with such requirements.

Preventative Measures

Employees and students are required to use proper hand and equipment sanitizing techniques and practice good hygiene at all times. Additionally, all employees and students are to complete any specified safety training to learn, practice and successfully perform all skills and tasks that will assist them in limiting exposure.

Important Contacts

  • Security, Davenport, Iowa, Campus: Call (563) 884-5555 or Ext. 5555
  • Security, Port Orange, Fla., Campus: Call (386) 763-2777 or Ext. 2777
  • Security, San Jose, Calif., Campus: Call (408) 944-6147 or Ext. 6147

Essential Elements Applicable to all Institutional Policies

Responsibilities

It is the responsibility of all employees and students to know and comply with this policy and all applicable laws and public ordinances. Further, employees and students are expected to review the proscribed conduct set forth in this policy, as well as, any associated division or department-specific procedures that describe policy implementation practices to ensure a clear understanding of the College’s expectations.

Disciplinary Action

Employees or students found to have conducted themselves in a manner prohibited by this policy may be subject to disciplinary action up to and including termination of employment and/or dismissal as a student.

Reporting Noncompliance

Filing a Report

Employees And Students 

Employees, students or any other member of the College community should report allegations of noncompliance with this policy to the Office of Institutional Compliance and Quality Assurance through one of the designated individuals named below.

College Officials 

Supervisors, administrators or any other College officials who witness; are directly advised of; or become aware of allegations of noncompliance with this policy are to immediately advise one of the designated individuals named below.

Palmer College of Chiropractic
Earlye Adams Julien, PHR, M.S. Ed., CQIA
Senior Director for Institutional Compliance & Organizational Development
1000 Brady Street
Davenport, IA 52803-5214
phone: (563) 884-5476 or
earlye.julien@palmer.edu 

Palmer College of Chiropractic
Lori Larsen, B.A., Lead Coordinator
Also Serving as Compliance Coordinator
Office of Adjudication
1000 Brady Street
Davenport, IA 52803-5214
(563) 884-5246 or (800) 722-2586
lori.larsen@palmer.edu 

Palmer College of Chiropractic
William DuMonthier, D.C., Dean of Student Academic Affairs
Also Serving as Compliance Coordinator
Office of Student Academic Affairs
90 E. Tasman Drive
San Jose, CA 95134-1617
(408) 944-6062
william.dumonthier@palmer.edu 

Palmer College of Chiropractic
Cheryl Shaw, B.S., Human Resources Manager
Also Serving as Compliance Coordinator
4777 City Center Parkway
Port Orange, FL 32129-4153
(386) 763-2665
cheryl.shaw@palmer.edu 

Confidentiality 

The College shall maintain the confidentiality of the information they receive, except where disclosure is required by law, policy or is necessary to facilitate legitimate College processes, including the investigation and resolution of allegations.
The identity of participants in an investigation shall be maintained in confidence subject to the same limitations above.
Individuals who have reported questionable behavior or who have initiated or participated in the complaint procedures available are advised their identity may be known for reasons beyond the control of college officials or investigators.

Anonymity 

Because of the inherent difficulty in investigating and resolving allegations from unidentified persons, the College discourages individuals from making anonymous reports of improper conduct. However, should the College receive an anonymous report, such report will be reviewed to determine the appropriateness and/or feasibility of a response.

Retaliation 

The College strictly prohibits retaliation or reprisal of any kind against an individual who has reported questionable behavior or who has initiated or participated in the complaint procedures available. Allegations of retaliation shall constitute separate grounds upon which a complaint may be raised under this policy.

Reporting False Claims 

Any individual who makes a claim under this policy in bad faith, or knows or has reason to know that such claim is false or materially inaccurate, shall be subject to disciplinary action up to and including termination.

Investigations

The College may determine an allegation of noncompliance with this policy requires an investigation. No one other than the appointed investigator will be allowed to conduct an investigation on behalf of the College. The College may impose any appropriate measures on an interim basis where there is a reasonable cause to believe that such action is needed for the health, safety or welfare of members of the College community or to avoid disruption to the work/educational environment including student suspension or employee administrative leave pending the outcome of an investigation.

Violation of Law and College Policies

Noncompliance with the College’s policies includes any behaviors covered under applicable laws. Individuals engaging in illegal activities may subject themselves to criminal penalties under the law.

Disciplinary proceedings may be instituted against an individual that potentially violates both the criminal law and the College’s policies (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation. Proceedings under this policy may be carried out prior to, simultaneously with, or following a civil or criminal proceeding at the discretion of the Chief of Compliance or designee. Determinations made or disciplinary actions imposed under this policy shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of the College’s policies were dismissed, reduced or resolved in favor of or against the criminal law defendant.

When a student or employee is charged by federal, state or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student or employee with the College. If the alleged offense is also being processed under College policy, the College may advise legal authorities of the existence of the College’s policies and how such matters are typically handled within the College community.

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