The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records.

Scope

This policy applies to the entire Campus community and 3rd parties.

Definitions

N/A

Administrative Rules

The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. 

Students should submit to the Registrar or other appropriate College official, written requests that identify the record(s) they wish to inspect. The Registrar or other appropriate College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar or other appropriate College official to whom the request was submitted, the Registrar shall advise the student of the correct official to whom the request should be addressed.

The right to request an amendment of the student’s educational records that the student believes are inaccurate or misleading. 

Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the Registrar or College official responsible for the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosure of personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent. 

One exception, which permits disclosure without consent, is disclosure to College officials with legitimate educational interests. Such an official is a person employed by the College in an administrative, supervisory, academic or research or support staff position (including law enforcement unit personnel and clinic staff ); a person or company with whom the College has contracted (such as an attorney, auditor, security firm or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee such as a disciplinary or grievance committee or assisting another College official in performing his or her tasks.

A College official has the legitimate, educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Except as provided in (3) above, the right to request that directory information be withheld from release. 

The College has designated certain categories of information as directory information. A student’s consent is needed to release this information as directory information. A students’ consent to release this information is implied. A currently enrolled student may instruct the College to withhold one or both categories of directory information by submitting a request form to the Registrar prior to the end of the fifth day of instruction for a term. Regardless of a student’s enrollment status, a request to withhold directory information remains in force until the student submits a subsequent request for removing the restriction. Forms may be obtained and filed at the Registrar’s Office.

Personal Information
  • Student’s name
  • Addresses
  • E-mail address
  • Telephone numbers
  • Date of birth
  • Weight and height, if an athletic team member
Academic Information
  • Student’s name
  • Class level
  • Dates of attendance
  • Full- or part-time status
  • Institutions previously attended
  • Degrees, honors and certificates received or anticipated
  • Eligibility for membership in College honoraries
  • Participation in officially recognized activities and sports

If a student has elected to withhold either personal or academic information, the College will respond to inquiries as follows:

“The student has instructed us not to reveal this information.” 

If a student has elected to withhold both categories of directory information, the College will respond to inquiries as follows:

“There is no information available for any student by that name.” 

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements
of FERPA.
 

The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington D.C 20202-4605

Contacts

Mindy Leahy, Registrar
(563) 884-5647

Financial Planning
(563) 884-5740

Essential Elements Applicable to all Institutional Policies

Responsibilities

It is the responsibility of all employees and students to know and comply with this policy and all applicable laws and public ordinances. Further, employees and students are expected to review the proscribed conduct set forth in this policy, as well as, any associated division or department-specific procedures that describe policy implementation practices to ensure a clear understanding of the College’s expectations.

Disciplinary Action

Employees or students found to have conducted themselves in a manner prohibited by this policy may be subject to disciplinary action up to and including termination of employment and/or dismissal as a student.

Reporting Noncompliance

Filing a Report

Employees And Students 

Employees, students or any other member of the College community should report allegations of noncompliance with this policy to the Office of Institutional Compliance and Quality Assurance through one of the designated individuals named below.

College Officials 

Supervisors, administrators or any other College officials who witness; are directly advised of; or become aware of allegations of noncompliance with this policy are to immediately advise one of the designated individuals named below.

Palmer College of Chiropractic
Earlye Adams Julien, PHR, M.S. Ed., CQIA
Senior Director for Institutional Compliance & Organizational Development
1000 Brady Street
Davenport, IA 52803-5214
phone: (563) 884-5476
earlye.julien@palmer.edu 

Palmer College of Chiropractic
Lori Larsen, B.A., Lead Coordinator
Also Serving as Compliance Coordinator
Office of Adjudication
1000 Brady Street
Davenport, IA 52803-5214
(563) 884-5246 or (800) 722-2586
lori.larsen@palmer.edu 

Palmer College of Chiropractic
William DuMonthier, D.C., Dean of Student Academic Affairs
Also Serving as Compliance Coordinator
Office of Student Academic Affairs
90 E. Tasman Drive
San Jose, CA 95134-1617
(408) 944-6062
william.dumonthier@palmer.edu 

Palmer College of Chiropractic
Cheryl Shaw, B.S., Human Resources Manager
Also Serving as Compliance Coordinator
4777 City Center Parkway
Port Orange, FL 32129-4153
(386) 763-2665
cheryl.shaw@palmer.edu 

Confidentiality 

The College shall maintain the confidentiality of the information they receive, except where disclosure is required by law, policy or is necessary to facilitate legitimate College processes, including the investigation and resolution of allegations.
The identity of participants in an investigation shall be maintained in confidence subject to the same limitations above.
Individuals who have reported questionable behavior or who have initiated or participated in the complaint procedures available are advised their identity may be known for reasons beyond the control of college officials or investigators.

Anonymity 

Because of the inherent difficulty in investigating and resolving allegations from unidentified persons, the College discourages individuals from making anonymous reports of improper conduct. However, should the College receive an anonymous report, such report will be reviewed to determine the appropriateness and/or feasibility of a response.

Retaliation 

The College strictly prohibits retaliation or reprisal of any kind against an individual who has reported questionable behavior or who has initiated or participated in the complaint procedures available. Allegations of retaliation shall constitute separate grounds upon which a complaint may be raised under this policy.

Reporting False Claims 

Any individual who makes a claim under this policy in bad faith, or knows or has reason to know that such claim is false or materially inaccurate, shall be subject to disciplinary action up to and including termination.

Investigations

The College may determine an allegation of noncompliance with this policy requires an investigation. No one other than the appointed investigator will be allowed to conduct an investigation on behalf of the College. The College may impose any appropriate measures on an interim basis where there is a reasonable cause to believe that such action is needed for the health, safety or welfare of members of the College community or to avoid disruption to the work/educational environment including student suspension or employee administrative leave pending the outcome of an investigation.

Violation of Law and College Policies

Noncompliance with the College’s policies includes any behaviors covered under applicable laws. Individuals engaging in illegal activities may subject themselves to criminal penalties under the law.

Disciplinary proceedings may be instituted against an individual that potentially violates both the criminal law and the College’s policies (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation. Proceedings under this policy may be carried out prior to, simultaneously with, or following a civil or criminal proceeding at the discretion of the Chief of Compliance or designee. Determinations made or disciplinary actions imposed under this policy shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of the College’s policies were dismissed, reduced or resolved in favor of or against the criminal law defendant.

When a student or employee is charged by federal, state or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student or employee with the College. If the alleged offense is also being processed under College policy, the College may advise legal authorities of the existence of the College’s policies and how such matters are typically handled within the College community.

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