Palmer College’s Self-Study process is designed to be comprehensive and inclusive of broad perspectives. An institutional self-study is a time intensive and challenging process. Palmer College has elected to use a committee structure to complete its Self-Study as a strategy for distributing responsibilities, ensuring input across employee levels and unit divisions, and using communication loops and coordination, including multi-campus input and feedback, to support a meaningful, thorough, and candid self-evaluation of the College.
CCE Standards-HLC Criteria Matrix
The 2014-15 Self-Study process differs from past Self-Study processes in that the CCE and HLC evaluation reports are due six months apart. The CCE Standard –HLC Criteria Matrix document was developed to link similar accreditation themes for the Writing Committees. The CCE Standard –HLC Criteria Matrix is housed on the Self-Study Portal. Where the CCE Standards and the HLC Criteria themes overlap the Writing Committees will write a nearly common response to both reports, i.e. College operations. Since HLC accredits the College at the institutional-level, the Assurance Report encompasses all degree programs; the Self-Study for CCE focuses only on the Doctor of Chiropractic Program.
CCE Standards and HLC Criteria Training
In March 2013, training sessions for the Steering Committee and the Writing Committees will provide a review of the accreditation Standards and Criteria, best practices for assessing, and evaluative writing for a self-study.
- Introduction to the Self-Study Process, Timeline, Portal, SharePoint, and Accreditation Resources; presented by Jeannette Danner, Sr. Director for Accreditation and Licensure
- CCE 2012 Standards; presented by Dr. Percuoco, Vice Chancellor For Academic Affairs and CCE Site Team Academy Chair
- HLC Pathways, 2012 Criteria and Core Components, Assumed Practices for Accreditation, and the Federal Compliance Program; presented by Jeannette Danner, Sr. Director for Accreditation and Licensure
- The Challenge of Evidence and Evaluative Writing – a Practical Lesson and Best Use of Data; presented by Dr. Haan, Sr. Director for Assessment and Dr. Derby, Sr. Director for Institutional Research and Planning.
The Self-Study Portal was developed to provide an electronic workspace and resource repository for the 2-3 year Self-Study process. The Writing Committees will utilize Microsoft SharePoint software from the Self-Study Portal to write their respective chapters. SharePoint works on the principle of electronic check-out of a document before editing can occur. The software allows multiple writers/reviewers access to a single document; however, only one person can check the document out at any given time. This avoids creation of multiple versions. The complete history of all edited versions of the report is archived by the software and retrievable, so no work is lost. Access to the portal is restricted to the Self-Study committee members through assigned committee folders that house evidence collected, committee minutes and evidence worksheets. Self-Study resources such as the 2012 CCE Standards, 2012 HLC Criteria, Federal Compliance Program, past accreditation reports, and templates are housed on the Self-Study Portal. In addition, the Writing Committees have access to the electronic Resource Room with institutional data from annual accreditation reports, which will be periodically updated.
Collection and Analysis of Evidence
Commencing in March 2013, the Writing Committees will meet regularly to review their assigned CCE Standards and HLC Criteria, interview groups and individuals, and identify, collect, and assess evidence. The CCE Standard –HLC Criteria Matrix serves as a guide to identify the location of evidence, documents and data necessary to evaluate the area against the CCE Standards and HLC Criteria. Evidence Worksheets (Microsoft Excel spreadsheet) were developed for each Writing Committee to track information and evidence. The Writing Committees will develop their chapter outlines from the completed Evidence Worksheet. Chapter outlines are due May 2013. The Steering Committee will review the Writing Committees' chapter outlines and Evidence Worksheets to identify overlaps, review assessments, data and evidence collected, and provide feedback.
The Writing Process
Following the chapter outline review by the Steering Committee, the Writing Committees will begin writing the first draft of their assigned chapters and continue collecting necessary information, evidence, and data. The Writing Committees Chairs will meet regularly as the Steering Committee to review progress, identify gaps and overlaps, review data, and discuss assessments. The first drafts will be due in early October 2013. The draft reports will be placed on the Self-Study webpage for broad constituency feedback and comments. In addition, the draft chapters will be reviewed by the College Deans, administration, and the Board of Trustees for feedback.
The Writing Committees will begin the second draft in November 2013, which will be completed in late January 2014. These 2nd draft reports will again be placed on the Self-Study webpage for broad constituency feedback and comments, following the same review process as the 1st draft. In February 2014, the Editing Committee will devote its attention to drawing the HLC Assurance report into an integrated document with a single voice. Drafts will be subsequently reviewed by an external reviewer for feedback. The HLC Assurance Report is due in Fall 2014. Following the submission of the HLC Assurance Report, the Editing Committee will begin work on the CCE Self-Study, which is due March 2015.
The Self-Study webpage was developed to communicate the Self-Study goals, structure, and processes to the Palmer community of students, employees, patients and alumni. Unlike the Self-Study Portal, which is restricted to working groups, the Self-Study webpage is available to all constituents. Each draft of the reports will be provided on the Self-Study webpage to solicit feedback and comments.