Student Ethics Process Information
When the Office of Compliance receives a charge(s) of misconduct alleging that a student may have violated the Student Code of Ethics, a notification letter is sent to the student notifying them of the charge(s).
The term respondent refers to any student, organization or club which as been charged with ethical misconduct.
The term filer refers to any member of the College community who submits a charge alleging ethical misconduct.
An orientation is an informal meeting with a representative from the Office of Compliance who will provide the student with a copy of the charge(s) of misconduct, explain the student ethics process and answer any questions. It is NOT a hearing, but an opportunity for a student to become more informed about the charge and the resolution process.
A number of factors influence the length of time it takes to conclude the Student Code of Ethics process. The most significant factors include the student's timely response to official notices; the student's and filer’s willingness to resolve the charge(s) of misconduct; the determination as to whether an informal or formal hearing will be conducted; and scheduling of all parties needed at the hearing.
The Student Code of Ethics provides for two distinct types of hearings; informal and formal.
Informal hearings are conducted when a charge(s) of misconduct may be disposed of informally on a basis acceptable to the College. They can typically be scheduled quickly, at the convenience of the responding student, the person filing the charge(s) of misconduct and the Coordinator.
Formal hearings are typically conducted when:
- a resolution was not reached in an informal hearing;
- an informal resolution was violated;
- a student charged with misconduct has a prior record of either an informal resolution or a formal finding of misconduct; or
- the filer, responding student or Coordinator chooses not to invoke the informal process.
Formal hearings are heard by the Student Ethics Hearing Panel. Formal hearings provide an opportunity for the filer to present any facts and/or evidence underlying the charge(s) of misconduct alleged against the student. Likewise an opportunity is provided to the student to present any facts and/or evidence in defense of the charge(s) of misconduct alleged against him/her.
Student Ethics Hearing panel
Hearing panel refers to persons authorized to decide if ethical misconduct has been proven and, if appropriate, what sanctions shall be imposed.
Upon conclusion of a formal hearing, the decision whether misconduct has been proven will be detailed in a decision letter as well as sanctions imposed, if appropriate. Further, deadlines for completion will be specified. If the sanction is not fulfilled, a subsequent charge of misconduct may be filed against the student respondent under Article VI, Part I, Section M, Paragraph 9.
The following sanctions may be imposed for misconduct:
- Warning: A written reprimand for misconduct.
- Loss of privileges: Denial of specified privileges for a designated period of time.
- Fines: Previously established and published fines may be imposed.
- Restitution: Compensation for loss, damage or injury. This may take the form of appropriate services and/or monetary or material replacement.
- Discretionary sanctions: Educational remediation, denial of academic credit, work assignments, services to the College, counseling, treatment, or other related discretionary assignments.
- Clinic suspension: Separation from the Clinic (with the exception of receiving patient care) for a definite period of time. Conditions for readmission may be specified.
- College suspension: Separation from the College for a definite period of time. Conditions for readmission may be specified.
- Palmer residential premises suspension: Separation from the residence and any other Palmer owned residential premises for a definite period of time. Conditions for readmission may be specified.
- Palmer residential premises expulsion: Permanent separation from the residence and any other Palmer owned residential premises.
- College dismissal: Permanent separation from Palmer.
Anyone involved in a complaint process has the right to be free from retaliation of any kind. Palmer College of Chiropractic strictly prohibits retaliation or reprisal against an individual who has reported, attempted to report or provided information regarding potential violations or who has initiated or participated in the procedures available or has otherwise been involved in the process of responding to, investigating or addressing allegations reported to the College.
Any person who attempts either directly, indirectly or through someone acting on another’s behalf to intimidate, threaten, retaliate, interfere with, restrain, coerce, discriminate against, violate a College No Contact Directive or harass any person for reporting, attempting to report, or pursuing a complaint or is a witness cooperating in a College investigation will be addressed by the College.
The College is obligated to comply with college policies and applicable law regarding the disclosure of student records. We encourage family members to speak with the student respondent about any concerns related to the charge of misconduct against them prior to contacting our office. Student authorization is required for disclosure of records maintained in this process.
During a formal hearing, the filer and respondent may be assisted by an advisor of their choice. An advisor may be a friend, family member, attorney or anyone a student chooses. Advisors are not permitted to speak or to participate directly in the hearing.