Special Collections Policies

The Special Collections and Archives department policies include acquisitions and our collecting policies and rules governing the use of special collections and the reading room rules.

Reading Room Rules

In order to maintain the integrity of items belonging to Archives, our Reading Room has specific rules:

  • All belongings, including backpacks, are to be left in the designated area
  • Sign in and out of visitor logbook
  • No food or drink
  • Use pencil, not pen, when taking notes
  • Keep all materials in the original order
  • Be careful when handling fragile materials

Acquisitions for Special Collections

The Special Collections and Archives department of the David D. Palmer Health Sciences Library preserves and makes accessible materials detailing the history of the Palmer College of Chiropractic, the wider chiropractic profession and related health-care fields.

Collecting Focus

  • Palmer College history
  • Palmer Family history
  • Papers on key chiropractors
  • All materials on all aspects of chiropractic and in all languages and editions.
  • All materials on the spine and/or manipulative therapy.
  • Representative or important works on osteopathy, homeopathy, naturopathy, acupuncture, and/or health care modalities that employ neither drugs nor surgery.
  • Materials which reflect the scientific and sociological trends which influenced the formation of chiropractic.

Type of Materials
We collect books, journals, pamphlets, newspapers, yearbooks, manuscript papers, oral histories, photographs (including class composites), memorabilia, ephemera, blueprints, posters, audiovisual material (such as reel-to-reel tapes, cassettes, phonograph records, films, videos, DVDs), textbooks, and teaching materials.

Number of Copies

  • We collect 3 copies of Palmer-produced items and 2 copies of non-palmer-produced items.
  • Given the limitations on storage space for our collections, we cannot accept duplicate copies of items already held in the Special Collections and Archives.
  • Exceptions may be made in instances where an extra copy has unique features such as providence or marginalia.

Physical Condition
The Special Collections and Archives do not have dedicated preservation and conservation resources, so we try to acquire materials in the best physical condition.

Exceptions may be made for rare or scarce items in less than perfect condition.

Download Collection Development Policy PDF

Rules Governing the Use of Special Collections

The purpose of the Palmer College Special Collections is two-fold:

  • First, to preserve varied collections of historical material related to chiropractic either purchased by the College or donated by individuals and organizations;
  • Second, to process these materials to make them available for scholarship and research.

The following rules govern the use of the Special Collections material.

Restrictions on Use
Use of the Special Collections is open to all. If extensive use is anticipated, a user fee will be assessed. All material must be used in the Special Collections Reading room, and all regular rules of the Special Collections Reading Room must be observed.

  • Each patron must register with Special Services.
  • Each researcher must complete a “Researcher Application” form for an extended research project in order to establish his/her identity, and to assist the Special Services staff in locating potentially useful sources. (Data from this form may be used for statistical and research topic summaries).
  • All materials are housed in closed stacks. A Special Services staff member will perform a reference interview, retrieve the desired material, and bring the materialto the patron.
  • The researcher is responsible for returning all material to a staff member;
  • Special Collections material may neither leave Special Services nor may the material be transferred to another researcher.

Care of Material

  • Only pencils and paper are to be used with the material. Pens and other accessories must be left in the designated storage area.
  • All materials must be handled with care. Marks may neither be added nor erased. Loose sheets and volume pages should be handled by their edges. All photographs will be handled with gloves.
  • Materials are not to be either leaned on, written on, folded, or handled in any way likely to damage them.
  • Material is to be maintained in the order in which they are received by the researcher. If any material is discovered out of order, please notify a staff member. Do not rearrange papers.

Reproduction for Research Use

  • The Palmer College Special Collections will consider requests for limited reproductions of material when such duplication can be done without injury to the material and when duplication does not violate donor agreements or copyright restrictions. Permission to reproduce does not constitute permission to publish.
  • Reproduction request forms much be completed and submitted to the staff member on duty.
  • Requests for duplicating certain materials may require approval by the college Special Collections Librarian.

Permission to Publish

  • Permission to publish from either unpublished manuscripts or published works under copyright must first be obtained from the holder of the copyright. It is the researcher’s responsibility to secure permission.
  • For original manuscripts, permission from the College through Special Services as owner of the originals must be obtained.

Download Rules governing the use of Special Collections PDF

Entry Into and Use of College Archives

The purpose of College Archives is two-fold:

  • First, to preserve the permanent, non-current records of the College.
  • Second, to make these records available to the originating departments.

The stacks are closed. All guests will register. A Special Services staff member will perform a reference interview, retrieve requested material, and bring the material to the patron. Requests for material may also be made via telephone or e-mail.

Restrictions on Use

  • College Archive material may only be used by members from the originating department. All other requests for access must be approved in writing by the applicable department head or by the College President.
  • All College Archive material must be used in the Special Services Reading room, when possible, and all regular rules of the Special Services Reading room must be observed. Each College Archive user must register.
  • Each College Archive user must complete an “Archives Use Application” form to establish his/her identity, and to assist the Special Services staff in locating the needed College Archive material. (Data from this form may be used for statistical and research topic summaries).
  • All College Archive materials are housed in closed stacks. A Special Services staff member will perform the reference interview, retrieve the requested material and bring them to the patron.
  • The College Archive patron is responsible for returning all material to the staff member. Whenever possible, photocopies of College Archive materials will be made, so that the originals remain in Special Services. Special Services staff are available to perform photocopying for patrons.

Care of Material

  • Only pencils and paper are to be used with archives material. Pens and other accessories must be left in the designated storage area.
  • All materials must be handled with care. Marks may neither be added nor erased. Loose sheets and volume pages should be handled by their edges. All photographs will be handles with gloves. Materials may not be leaned on, written on, folded, or handled in any way likely to damage them.
  • Materials are to be maintained in the order in which they are received by the researcher. If any material is discovered out of order, please notify a staff member. Do not rearrange papers.

Download Entry Into and Use of College Archives PDF